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You can continue applying the source formatting by clicking on or selecting the destination, and then pressing Ctrl+Shift+V. To use the keyboard shortcuts, first click on or select the source of the formatting, and then press Ctrl+Shift+C to copy it. The source formatting you select using either the Format Painter toolbar button or the keyboard shortcut is stored until you change it. The second approach is to use the keyboard shortcuts. To unlock the Format Painter press Escape, click the toolbar button again, activate another toolbar button or menu item, or start typing. This allows you to continue to apply the source formatting to multiple destinations without needing to reselect it. The Format Painter will remain in this locked position until you unlock it. By using these shortcut techniques, you will be able to do this task in a faster way. Format Painter is used in Excel to copy the format of one or more cells to other cells. You do this by first clicking on or selecting the source of the formatting, and then double-clicking the toolbar button. If you are looking for some of the easiest ways to use the Format Painter shortcut in Excel, then you will find this article useful. The first approach is to lock the Format Painter on. To work around this, you can copy the formatted text from the source view and paste it into the destination view, use the format painter, and then delete the copied source text. It is therefore impossible to paint a format across views. It does, however, have its limitations: It does not apply formatting such as borders, padding and margins, and it can be very tedious to use as it only applies the source formatting to a single destination before you need to reselect the source formatting.Īlthough there is nothing that can be done about the borders, padding and margins, there are two rather obscure approaches that allow you to continue to apply the source formatting without the need to reselect it after each application.īefore addressing each approach it should be noted that switching views will cause the format painter to reset, or lose it settings. It avoids the potentially lengthy process of applying a complex combination of formatting styles by use of the menus, task panes, etc. All cells will be formatted to match the first worksheet.The Format Painter, located on the Standard toolbar, is a very useful tool for applying established formatting from one item to another. Switch to the second worksheet, and click the origin. Press the Escape key to exit the Format Painter.įinally, you can use the Format Painter to apply formatting to an entire worksheet, so long as both worksheets have the same structure and layout.Ĭlick the origin cell in the upper left of the source worksheet to select all cells, then click the Format Painter. You can then keep working with the same format. However, you can lock the cursor in Format Painter mode by double-clicking the tool. Normally, the Format Painter stops working after you click once. If I select more cells, before clicking the Format Painter, the same number of cells will be formatted when I click. A single click will apply formatting to the same number of cells that were originally selected. Let's undo that and try working with columns. Now I can drag across the header in the second table and apply the same formatting. To illustrate, I'll click the Format Painter with just one cell selected. You can also use the Format Painter with small groups of cells. In one step, the Format Painter applies all formatting. Now click the upper left cell in the group of cells you'd like to format. You'll see the cursor change to a small paint brush. Next, click the Format Painter tool on the home tab of the ribbon. First, select the cells with the formatting you want to copy. This is a perfect job for the Format Painter. The question is, how can I quickly format the second table to match the first? To the right, I have another table with the same kind of data, and no formatting.
Paiter format shortcat excell movie#
In this example, I have a table that has a variety of custom formats applied: the header has a color fill and a white font the movie name is in italics year and rank are centered the movie length is formatted as a time and all the data cells have a gray border.
The Format Painter copies formatting from one group of cells to another. One tool you can use to speed things up is the Format Painter. And although formatting tools in Excel are easy to use, applying formatting manually can quickly get tedious.
Paiter format shortcat excell how to#
In this video I'll show you how to use a tool called the Format Painter to speed up manual formatting.Īs you work in Excel, you'll often spend a considerable amount of time formatting data to get it to look good. If you use Excel frequently, you'll find that you do a lot of formatting.
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